Last Updated: 29th August 2026
Welcome to qmhni.org.uk. Queer Mental Health N.I. (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you.
Queer Mental Health N.I. is a Community Interest Company limited by guarantee, registered in Northern Ireland. For the purposes of the UK GDPR, we are the data controller responsible for your personal data.
1. The Data We Collect About You
2. How Your Personal Data is Collected
We use different methods to collect data from and about you, including through:
- Direct Interactions: You may give us your Identity, Contact, and Financial Data by filling in forms on qmhni.org.uk or by corresponding with us by post, phone, email, or otherwise. This includes data provided when you register for an event, apply for a panel, request resources, or make a donation.
- When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help with spam detection.
- If you leave a comment on our site, you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment.
3. How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
| Purpose/Activity | Type of Data | Lawful Basis for Processing |
| To register you as a community member, volunteer, or panelist | Identity, Contact, Profile | Performance of a contract with you; Consent. |
| To manage event registrations and attendance | Identity, Contact, Profile | Performance of a contract with you; Legitimate interests (to manage our community outreach). |
| To process donations or financial reimbursements | Identity, Contact, Financial | Performance of a contract; Legal obligation (accounting/HMRC compliance). |
| To provide support services or signposting | Identity, Contact, Special Category | Explicit Consent. |
| To administer and protect our website | Identity, Contact, Technical | Legitimate interests (for running our CIC, provision of administration and IT services, network security). |
| To send community updates or newsletters | Identity, Contact | Consent. |
4. Disclosures of Your Personal Data
We do not sell your personal data. We may share your personal data with trusted third parties- only with your consent, such as:
- Professional Advisers: Including advocates, counsellors, support workers, and other support services that you permit us to contact on your behalf.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
5. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, directors, volunteers, and other third parties who have a business or organizational need to know. They will only process your personal data on your and our instructions and are subject to a strict duty of confidentiality.
6. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. By law, we have to keep basic information about our financial transactions (including Contact, Identity, and Financial Data) for six years for tax purposes.
7. Your Legal Rights
Under the UK GDPR, you have rights under data protection laws in relation to your personal data, including the right to:
- Request access to your personal data (a “data subject access request”).
- Request correction of the personal data that we hold about you.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing of your personal data.
- Request the transfer of your personal data to you or to a third party.
- Withdraw consent at any time where we are relying on consent to process your personal data (including Special Category Data).
8. Contact Details & Complaints
If you have any questions about this privacy policy or our privacy practices, please contact us at:
Queer Mental Health N.I.
Email address: info@qmhni.org.uk
Postal address: TBC
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.